Nobody in this world likes to be called a quitter especially in the workplace. But in life, you may come to a situation when it becomes essential to leave the present job and move to another superior position or you may need to leave the job for any other reason.
So, under that circumstance, it becomes necessary to write a resignation letter to your immediate boss and let him or her know about your decision. Though you should tell your boss about the decision of you leaving in person but writing a resignation letter is mandatory.
A resignation letter is important since it is actually a kind of official document that will keep the record of the end of your employment with the organization where you are presently working.
Thus whenever you decide to quit your job it becomes very essential to let your manager know about your decision in person and then send a formal letter of resignation via an email or a handwritten letter. Then the HR personnel of the company will keep your resignation letter or email to record the time that you had been with the company. But writing a resignation letter is never an easy task.
You have seen some free printable samples on the Internet but they may not fit in your situation. Considering all those things we have come forward with five essential tips that you will need with quitting your job.
Essential Things to Remember While Quitting the Job
If you have decided to quit your job you have to write the resignation letter and in the resignation letter you must include the following five essential things:
Now, let’s consider each of the steps in detail.
#1 Express Clearly That You Are Resigning From Your Post
The first thing that you need to do is to express clearly that you are resigning from your post. In the resignation letter, it is very important to state clearly that with this email or letter you are giving a formal notice about your resignation from the post.
At that time you must also include your designation of the present company and your company name. This will actually make everything clear and no issue will arise in the future.
#2 Give the Date of Your Last Working Day
In the resignation letter, you must include the date of your last working day. But be very careful when writing the date of your last working day since once you write the last date you cannot alter it. Your company will start searching for a new person who can take over your position and probably he will be recruited before your last working day.
So, if you make a mistake on the date then it will certainly create a huge problem both for you as well as the company. So until and unless you are 100 percent sure of your last working day you must not write the resignation letter. It is advisable to download a blank calendar and double-check the date of your last working day before you submit the letter to your boss.
#3 Express Your Gratitude to the Company
You may have decided to leave the job with your current company but it does not mean that you will not require them in the future. Hence it becomes very important to keep a good relationship with the employer at the time of leaving the job.
So, in the resignation letter, you must write one or two sentences for showing your gratitude towards your boss. You must thank your employer as well as your supervisor for all kinds of support that they had given you throughout your entire days in the company. This will certainly help you to end your job on a positive note and foster a peaceful transition.
#4 Offer Assistance During the Transition Period
It is seen that as soon as an employee sends his or her resignation email or letter to their boss chaos starts in the mind of the boss as the workload gets automatically increased for the boss.
No company can ever compromise with the work if a few of their employee puts their resignation. Under such circumstances, your boss will have to complete all the pending work within the deadline. Until and unless a suitable candidate is hired and trained the supervisor will have to face the consequence.
As such, it is always better if you offer some kind of assistance at the time of the transition period. If not much at least you can train the new employee and let him or her know how to take over your work.
Your little assistance can be of immense help to your boss and this will help you to maintain a good relationship with your boss in the future. Thus you should simply add a line in your resignation letter that you will be happy to assist during the transition period. This can certainly make your transition process smooth.
#5 Put Your Contact Information and Signature
You may need your boss in the future for any kind of reference or your employer may come up with some better job opportunities in the future. So, it is always better to mention your contact details in the resignation letter.
Though it is not mandatory to give you contact details in your resignation letter still it is always better so that your boss can contact you in case any other good opportunity arises in the future. Apart from that, it is also necessary to put your signature on the letter as it will authenticate that you are a person who has written the resignation letter.
But in case you are sending the resignation email then the signature is not required. Only the name will solve your purpose but you must end your resignation letter with a thank you note and a proper closing note.
Generally, it is seen that people use some common closing terms in the resignation letter such as ‘Sincerely’, ‘Thanking You’, ‘Best Regards’, as while writing the letter of introduction. You can use these closing terms followed by your name.
It is not easy to create an important document by yourself. But this step-by-step guide on how to write a resignation letter correctly was written to help you.
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